Policies

PARENT to TEACHER COMMUNICATION

Compass School Management System gives parents and students a wide range of communication and access options between home and school.

Parents/Caregivers can:

  • Access Compass through an individual login code and password
  • See their students schedule
  • Check attendance and approve student absences
  • Communicate with teachers
  • View learning tasks
  • Pay and give permission for excursions
  • Keep up-to-date with the school News Feed
  • View Interim and Semester Reports
  • Make Parent-Teacher Interview bookings twice a year.

EPIC expects all parents/caregivers/students to use the Compass School Manager.  Access can be made by clicking here.

Instructions for the Compass Parent Portal can be found in the Compass Parent Guide

Parents are expected to attend twice yearly parent interviews or other interviews as requested by teachers. Students in Years 9-12 and their parents are expected to attend relevant information sessions organised by the college which describe subject selection procedures, VCE, VET and VCAL information.

Parents wishing to make contact with staff at the school are asked to make appointments to do so to reduce parents’ waiting time. Parents are also encouraged to make contact with teaching staff by emailing through Compass.

We look forward to meeting the parents of all our students.

ASSESSMENT & REPORTING POLICY

CHILD SAFE CODE OF CONDUCT

CHILD SAFETY POLICY

COMPLAINTS, GRIEVANCES & CONCERNS POLICY

ELECTRONIC COMMUNICATIONS POLICY

INFORMATION & COMMUNICATION TECHNOLOGY POLICY

LEARNING SUPPORT POLICY

MANDATORY REPORTING POLICY

YARD DUTY & SUPERVISION POLICY

Regular attendance at school is crucial for the achievement of successful student outcomes. To this effect, East Preston Islamic College has Attendance Policies for the E.L.C., Primary and Secondary Schools. In the Senior Secondary School in particular, the V.C.A.A. also has attendance requirements for VCE, VET and VCAL students, which are stipulated in the policy.

In addition, new state government laws compel all persons under the age of 17 in the State to attend school for 200 days per year. Parent/guardians of a student under the age of 17 are required by law to ensure school age children attend school as required.

Short Term Absences 

If your child is sick or absent, you are required to notify their school as soon as possible on the day of absence using one of the following methods:

  1. Online: log the absence directly using Compass School Management System.
  2. Telephone: Call the College phone number on 03 9478 3323

Only Parents and Legal Caregivers are authorised to log absences. Absences made by any other person will not be approved.

Long Term Absences – For absences over 1 week long

  1. Holidays: Please submit a signed and dated letter to the Principal detailing the dates of absence, where the student is travelling to and why the student will be absent. This needs to be submitted to the school at least 2 weeks prior to leaving
  2. Illness: If your student is absent due to extended illness, please ensure you have a medical certificate for the time of absence. Please log the absence via the options above, and contact the relevant Year Level Coordinator to discuss learning support during this time.

Notifying the school of your child’s absence either prior to, or on the day that they will be away, helps ensure the safety and wellbeing of children and will fulfil your legal responsibility.

ATTENDANCE POLICY

Our school Sick Bay is staffed by a qualified Nurse and First Aid Attendants and is provided by the school during school hours. It is available so that immediate attention to illness or injury is available to students at all times.

First aid medical supplies are only issued for injuries/incidents that occur at school on or school business.  Any student requiring strapping tape etc must also provide their own supplies.

Sickbay is for short term assistance and acts as a first-aid station only. It is best for your child to remain at home if they are unwell in the morning. However, should they become ill at school they will be attended to by a First Aid attendant. If it is considered necessary for the child to be sent home, parents/caregivers will be contacted. Parents/caregivers are asked to collect their children promptly. If parents/caregivers are not contactable the Emergency contact person will be called. Please make sure that your student contact details are up to date. These can be updated via Compass School Manager. Students are NOT PERMITTED to RING/TEXT their parents/caregivers themselves OR leave the school without permission.

MEDICATION

If your child requires regular medication to be administered during school hours, parents/caregivers need to send the medication to school, clearly labelled, and it must be accompanied by a completed EPIC_Medication_Authority_Form

Please be aware the school does not keep a supply of painkillers (Panadol or other medication) for student use.

MEDICAL CONDITIONS

A treatment action plan must be supplied for students with Asthma or any other illness that may require first aid assistance at school. In particular, medical conditions like Epilepsy, Haemophilia, Diabetes, Anaphylaxis or severe Allergic reactions. Student_Health_Support_Plan

Each student who is at risk of anaphylaxis is required to have a management plan that has been developed in consultation with the parents/caregivers and medical practitioner. The student must also supply their own Epipen/Anapen to be stored in the Sick Bay. EPIC_Anaphylaxis_Individual_Management_Plan

If your child has Asthma, please make sure they carry a puffer on them. You are now able to access Ventolin/Asmol over the counter at any pharmacy. EPIC_Asthma_Individual_Management_Plan

It is your responsibility to make sure the school is up to date on your child’s medical information.

ADMINISTRATION OF FIRST AID POLICY

ADMINISTRATION OF MEDICATION POLICY

ASTHMA POLICY

ANAPHYLAXIS MANAGEMENT POLICY

This policy sets out the requirements for schools to identify and manage risks that might affect their students, staff or operations.  Managing risk means considering the effect of uncertainty (whether positive or negative) on school objectives.

Managing risk involves:

  • identifying and assessing risks and controls.
  • documenting risks in a risk register (or equivalent).
  • implementing actions and treatments to manage identified risks.
  • monitoring risks, including regularly reviewing risk registers.
  • reporting on risks.

BUSHFIRE PREPARDNESS POLICY

CCTV POLICY

DUTY OF CARE POLICY

EMERGENCY MANAGEMENT PLAN

EXTREME WEATHER POLICY

PHOTOGRAPHING FILMING & RECORDING STUDENTS POLICY

PRIVACY POLICY

RISK MANAGEMENT POLICY

VCE EXAMINATIONS EVACUATION POLICY

VISITORS TO COLLEGE POLICY

VOLUNTEERS POLICY

The purpose of this policy is to create an effective student engagement policy which we develop and maintain safe, supportive school environment.

CLASSROOM MANAGEMENT PLAN POLICY

FOOD & NUTRITION POLICY

STUDENT CODE OF CONDUCT POLICY

Our students at East Preston Islamic College have a range of transport options available to them.

BUSES

Please see the Bus Service under the Enrolment Tab for booking the bus service.  EPIC students that use the bus service are reminded that when travelling to and from the college, they have important responsibilities to make sure they do so safely.  The bus driver is in charge of the safety of the bus and all students must remain seated at all times and wear a seat belt.

PEDESTRIAN & BIKE RIDING SAFETY

All EPIC students are reminded that when travelling to and from the college, they have important responsibilities to make sure they do so safely.

For students riding bikes to/from school, they must be wearing a helmet for their safety and to meet Victorian law.  This law applies on all roads, bike paths and bike lanes.  Police can stop bike riders and issue a fine or warning for anyone not wearing a bike helmet.

Students are also reminded that they are to use the crossings located on Tyler Street when crossing the road.  When crossing the road, road rules state that pedestrians must cross at a pedestrian crossing if there is one within 20 metres and must not cause a traffic hazard by moving into the path of drivers.  Rules also state pedestrians must be crossing the road as quickly and directly as possible.

A further reminder to parents and caregivers that cars are permitted to enter the car parking area for drop off or pick up.  Parents and caregivers can drop off or pick up students by parking on either Tyler Street.  This is to ensure the safety of all students at the start and end of the school day.

Thank you for your support in ensuring all of our members of the college community are safe and respectful of our road rules and laws.

Further information on Victorian road rules and laws for pedestrians and bike riders can be found at

https://www.vicroads.vic.gov.au/safety-and-road-rules/road-rules/a-to-z-of-road-rules/pedestrians and

https://www.vicroads.vic.gov.au/safety-and-road-rules/road-rules/a-to-z-of-road-rules/bicycles.

STUDENT CARS

Students with a valid license who drive to school are not allowed to park their car within the school grounds. Student cars must be parked legally on the road outside the school. Consequently, students are not permitted to go to their car during the school day. To protect the safety and welfare of yourself and all students, students must adhere to road rules and drive in a safe and responsible manner. Students are also not permitted to transport other students to and from any school program or function.

East Preston Islamic College has a compulsory uniform policy for all students Years F-12.

The College also has a compulsory sports uniform, which must only be worn during sporting activities.

UNIFORM POLICY